How to Prove the ROI of Using PolicyNote

In our 2025 State of Government Affairs Report, nearly half of respondents said they spend more than 11 hours a week finding and monitoring legislation and regulations. Tracking bills and regulations can be time-consuming without the right systems in place.

If you’re tired of going from website to website, manually searching for updates on legislation and regulations, locating the most up-to-date talking points, and filling out endless spreadsheets when you could be connecting with key stakeholders, you need PolicyNote.

Read on for the hard numbers that can help you show how PolicyNote can help save you time, money, and increase your team’s overall productivity. 

Mitigating Policy Risk 

Government affairs teams are tasked with following a vast number of issues, with 48 percent tracking 20+ issues. With so many issues to follow, it’s easy for things to slip through the cracks. PolicyNote serves your team as insurance against policy risk, providing a digital safety net that ensures policy developments do not go undetected while also freeing up your team to act proactively.

Real-Life Examples 

Since adopting PolicyNote, a healthcare company has seen a significant reduction in the time spent tracking policy and synthesizing information. The team starts each day with PolicyNote open, relying on its dashboard of centralized information to swiftly review and prioritize issues. 
An energy company used PolicyNote to uncover an important element of a bill related to megawatt limits that had a significant business impact. Without PolicyNote, they had quickly overlooked the legislation as irrelevant due to a typo in the summary text. By thoroughly analyzing the bill and flagging it promptly, PolicyNote safeguarded the team’s interests.
A retail cooperative relies on PolicyNote to quickly summarize issues, put them in context, and see if a bill is being duplicated in other states. 

Issues Management 

PolicyNote’s issues management solutions save our clients an estimated 950 hours per year, per user, considering that policy professionals spend an average of 38 hours per week searching for policy updates, finding relevant news from credible sources, managing stakeholder meetings, and reporting on your efforts (these professionals stated they work 50 hours per week on average). With PolicyNote, that time is cut dramatically by approximately 19 hours per week. At an average wage rate of $65/ hour (based on an average yearly salary of $128,899*), using PolicyNote could save approximately $61,750 per person or $617,500  for 10 users each year. Calculate more precisely for your organization with our handy savings calculator.

Knowledge Management 

Knowledge management systems, such as PolicyNote, are known to increase productivity. These systems help organizations capture, organize, and share knowledge to make collaboration streamlined. Conservatively estimating that PolicyNote will contribute to a 30 percent increase in productivity for each team member, using the tool could save approximately $38,670 per person or $386,700 for 10 users each year.

What You Gain

With PolicyNote, you don’t just save — you also profit. Here’s what you gain from using this solution:

Enhanced policy IQ

With PolicyNote, your team can strategically reallocate the time saved to focus on high-impact strategic initiatives. This enhances decision-making and improves your ability to anticipate and navigate complex policy landscapes with confidence.

Increase in organizational impact and efficiency 

PolicyNote transforms your workflow by automating routine tasks and providing essential policy insights. With the integrated AI Assistant, you gain actionable intelligence that helps prioritize tasks and initiatives. This empowers your team to make faster, more informed decisions, so you can focus on more strategic work.

Workflow transformation

By switching from manual spreadsheets to PolicyNote, your team reduces time spent on mundane tasks by 50 percent, which equates to 950 saved hours annually. This significant time savings translates to $61,750 in cost reductions per user, allowing your team to focus on delivering high-impact policy intelligence and significantly elevating your strategic role within the organization.  

Costs Avoided 

Our State of Government 2025 report revealed that 85 percent of government affairs professionals miss important information related to their issues every year. Missing a newly introduced bill could result in missed opportunities, costly lobbying responses, or unnecessary risks. PolicyNote empowers you to act when it’s more cost-effective and your chances of success are higher.  

Besides helping save money, PolicyNote helps avoid costs in these ways:

• Eliminate redundancies in information services, news and tracking services, consultants, etc.
• Optimize the ways in which teams work by reducing email traffic and bringing together disparate channels into a single source of truth.
• Not needing to bring on additional headcount for the primary purpose of monitoring for policy items that would impact your organization's key issue areas.

By monitoring trends early, you gain insight into potential changes that could impact your industry or interests. Whether it’s changes in the health or educational department, tax reform, or environmental regulations, knowing what’s coming allows you to prepare strategies and deploy resources efficiently.

It has been estimated that PolicyNote frees up 50 percent of end-users' time for further engagement and execution on the ground. This means more time to connect with key influencers, engage and mobilize your supporters, and get your organization’s message across to the people who matter most.

PolicyNote brings you the right information at the right time, so you can better navigate risk and maximize new opportunities. Here’s how:

• Track thousands of U.S. state, federal, and global legislation and regulations seamlessly
• AI bill summaries help quickly understand and disseminate information
• Chat with the AI assistant to dive deep into bills, understand related legislation, write talking points, and more
• Manage the stakeholders who matter most to your biggest issues and strategic initiatives
• Centralize disparate talking points and position papers on key issues
• Report to your internal and external stakeholders on the issues that impact your organization

PolicyNote lets you easily track, summarize, and analyze the flood of bills coming your way while you focus on what actually matters — meeting influencers, briefing leadership, and making a difference. PolicyNote’s AI assistant allows you to move beyond bill tracking by giving you exactly what you need, exactly when you need it. No fluff, no wasted time, and no missed opportunities.